27 Executive Assistant jobs in Qatar

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.

Executive Support

• Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Draft, review, and proofread correspondence, reports, and presentations for leadership approval.
• Handle highly confidential information with discretion and professionalism.

Communication & Liaison

• Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.
• Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.
• Support the coordination of internal and external communications to ensure consistent messaging across both entities.

Administrative & Operational Management

• Coordinate domestic and international travel, including visas, itineraries, and logistics.
• Organize and manage events, workshops, board meetings, and official functions.
• Process invoices, purchase orders, and expense claims in coordination with Finance.
• Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.

Project & Task Coordination

• Support and track progress of strategic initiatives and special projects led by the University and School.
• Consolidate reports, updates, and data for leadership review.
• Monitor deadlines and ensure deliverables are achieved in line with ACES

Skills

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and stakeholder management skills.
• High integrity and ability to maintain strict confidentiality.
• Proactive problem-solving and initiative-taking.
• Ability to thrive in a fast-paced and dynamic academic environment.
• Full-time role based in Doha, Qatar.
• Requires flexibility in working hours to meet the demands of University and School leadership schedules.
• Travel between within and outside Qatar may be required.

Specialized Training / Knowledge Required

• Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).
• Excellent command of written and spoken English; Arabic knowledge is an advantage.

Education & Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, Education Administration, or related field.

Experience

• 2–3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.
• Prior experience in education, creative industries, or large organizations preferred.

Job Type: Full-time

Application Question(s):

• Have you ever worked in the educational sector before?

Experience:

• Relevant : 3 years (Required)

Location

Doha, Qatar

Experience

Job Type

Outsourcing

Job Description

Purpose of the Role:

To provide high-level administrative and secretarial support to the Executive Director. The role demands professionalism, confidentiality, and exceptional interpersonal and organizational skills.

Key Responsibilities Include:

• Provide high-level administrative and secretarial support to the department Director
• Execute appropriate office etiquette in all interactions
• Handle confidential and critical matters with professionalism, discretion, and sound judgment
• Receive and manage incoming calls and visitors appropriately
• Manage all correspondence promptly and professionally
• Ensure all communication lines are operational and available as needed
• Maintain a professional and welcoming office environment
• Prepare official documents and communication materials
• Efficiently manage incoming and outgoing documents
• Requisition and monitor stationery and office supplies
• Schedule and manage appointments, ensuring all parties are informed of dates, times, and changes
• Serve as a focal point for queries and requests from the department and other units
• Maintain an organized filing system for all documents
• Prioritize tasks to ensure timely and successful completion
• Provide support for ongoing departmental projects

Minimum Requirements:

• Education: Bachelor's degree in a related field
• Skills: Strong communication skills in Arabic and English (both verbal and written), adaptability, and proficiency in Microsoft Office
• Certifications: Any relevant training or certification in administrative support

Location

Qatar, Qatar

Experience

5-8

Job Type

Recruitment

Job Description

Job Overview

• The Executive Assistant will provide high-level administrative and organizational support to the General Manager and senior leadership team.
• 5+ years of professional experience
• Requires strong coordination, communication, and multitasking skills to manage schedules, documentation, and executive-level interactions.
• The Executive Assistant will act as a key liaison,ensuring smooth information flow, confidentiality, and effective support in day-to-day operations.

Minimum Qualifications

• Bachelor's degree in Business Administration or related field.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills in English.
• Excellent organizational, scheduling, and multitasking ability.

Experience

• 5+ years in executive support, office administration, or related roles.
• Experience supporting senior leadership in multinational or corporate environments.
• Background in handling confidential information with professionalism anddiscretion.
• Proven track record of managing high-pressure schedules and priorities.

Key Accountabilities & Attributes

• Provide full executive support to the General Manager, including scheduling, travel arrangements, and meeting coordination.
• Draft correspondence, prepare reports, and manage documentation with accuracy and confidentiality.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and task execution.
• Strong interpersonal skills with a professional, customer-service mindset.

Reporting to : General Manager

Skills

Cco, Proactive, Outlook, Coo, Cro, Verbal Communication Skill, Erp, Verbal Communication Skills, Attention To Detail, General Manager, Interpersonal Skill, Problem-solving Skill, Problem-solving, Leadership, Presentation, Excel, Communication Skill, Written And Verbal Communication, Ms Office, Documentation, Powerpoint, Communication Skills, Digital Transformation, Interpersonal Skills, Work Independently

Location

Qatar, Qatar

Experience

Job Type

Outsourcing

Job Description

Our client in Qatar is looking to hire Executive Assistant

Requirement

• Bachelor's degree in business administration.
• Minimum 5 years experience as an Executive Assistant, Personal Assistant, or similar role.
• To act as the point of contact among executives, employees, clients, and other external partners by Managing information flow in a timely and accurate manner.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives' calendars and set up meetings.
• Plan meetings and take detailed minutes.
• Screen and direct phone calls and distribute correspondence.
• Layout information for internal and external communication – memos, emails, presentations, reports.
• Looking for locally available candidates in Qatar and ready to join immediately.

We're Hiring: Personal Assistant & Pilates Studio Manager

We are looking for a dynamic and highly organized Personal Assistant cum Studio Manager to join our team. This role is perfect for someone who is detail-oriented, proactive, and passionate about creating smooth operations and memorable experiences.

Key Responsibilities:

• Support management with day-to-day tasks and scheduling
• Oversee studio operations to ensure a seamless client experience
• Organize events and community activities
• Coordinate and maintain communication with stakeholders, vendors, and partners
• Handle client inquiries with professionalism and care

What We're Looking For:

• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• Event planning/coordination experience is a plus
• Ability to work independently and take initiative
• Tech-savvy (comfortable with scheduling apps, emails, and basic software)
• Positive, professional, and client-focused attitude

If you are detail-driven, love working with people, and want to be part of a growing Pilates studio community, we'd love to hear from you

Apply now, email -

Job Types: Full-time, Permanent

Position: Executive Assistant

Qualifications:

• No travel restrictions
• Proficient in English
• Experienced in scheduling appointments and planning meetings
• Strong analytical thinking skills
• Excellent communication and organizational abilities

Job Description:

• Managing daily agenda
• Scheduling and following up appointments
• Organizing meetings
• Supporting the executive in business processes

Description:

We are conducting a confidential search on behalf of a leading regional group to appoint an experienced Arabic-speaking Executive Assistant to the C-Suite. This is a rare opportunity to work at the very top level of a diversified organization within the GCC.

Key Responsibilities:

• Provide comprehensive executive and administrative support to the C-Suite.
• Manage complex scheduling, global travel arrangements, and board-level communications.
• Prepare documents, presentations, and correspondence in both Arabic and English.
• Liaise with senior stakeholders across the region with the highest level of discretion.

Requirements:

• Fluency in spoken Arabic and English
  (written Arabic an advantage, but not essential).
• Minimum of 8 years' experience as an EA, ideally supporting a CEO, Chairman or C-level.
• Strong organizational, communication, and interpersonal skills.
• Previous experience within multinational or large regional groups is preferred.
• Flexibility to relocate to Bahrain, Kuwait, Qatar or Saudi Arabia
  (relocation support provided).

Due to the confidential nature of this mandate, further details will only be shared with shortlisted candidates.

Category: Others

Industry: Oil & Gas

City/Country: Doha, Qatar

Location: Doha

Wa re recruiting for an Executive Assistant with the following details :

Location: Doha Qatar

Start Date: ASAP

Work schedule: 5 days per week

Duration: 1 year renewable

Job details :

• Assist country manager on daily routine tasks, admin tasks like flight bookings, reports, etc.
• Help the team to collect documents in order to prepare tenders.
• Candidate must be flexible with working hours and tasks given by the team

Position: Executive Assistant/Admin

Salary offer: QAR 3,000 – 4,000

Company Description

OISSG Consultancy is a Doha-based local Qatar Security Services Firm. Our qualified resident team in Doha comprises over 60 consultants, providing full lifecycle security services solutions, including both advisory and technical. We serve a diverse range of clients including government, semi-government, private, and SMEs, delivering integrated security services solutions.

Role Description

This is a full-time on-site role for an Executive Assistant located in Doha, Qatar. The Executive Assistant will handle day-to-day tasks such as providing executive administrative support, managing expense reports, and offering general administrative assistance. The role also involves communicating with various stakeholders on behalf of the executives and ensuring smooth operations within the office.

Key Responsibilities:

· Managing Directors' calendars and schedules

· Answering or screening emails, calls, and in-person appointments

· Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports

· Managing documents and confidential information with appropriate discretion

· Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff

· Serving as the liaison between executives and internal/external partners

· Assisting with special projects by coordinating resources and tracking progress.

Qualifications:

· Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High-level verbal and written communication skills

· Discretion and confidentiality

· High School degree; additional qualification as a personal assistant would be considered an advantage

· Good communication skills

· Ability to work independently and collaboratively in a team environment

· Willing to Join Immediately

Job Type: Full-time