90 Executive Assistant jobs in Qatar

• Manages events and integrates team-based service to achieve a successful event.
• Familiarize with industry, events, and exhibitions.

Desired Skills & Experience

• Strong communication skills. Ideal candidate must have a minimum of 3 years' experience.
• Experience in meeting & events.
• Ensure guest satisfaction and handle guest complaints.
• Coordinate & maintain good working relations with our clients and suppliers.

Purpose : To act as the point of contact among executives, employees, clients and other external partners by Managing information flow in a timely and accurate manner

Job Summary: The incumbent will contribute to the company by performing a variety of administrative tasks. Duties of the Executive Assistant include providing support to BU Directors, overseeing daily office needs and managing department's general administrative activities.

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives' calendars and set up meetings.
• Plan meetings and take detailed minutes.
• Screen and direct phone calls and distribute correspondence
• Layout information for internal and external communication - memos, emails, presentations, reports.
• Organize and maintain the office filing system
• Update and maintain office policies and procedures.
• Oversee the performance of other clerical staff
• Ensure the office supplies are adequate through the and maintain records.
• Make travel and accommodation arrangements.
• Oversee daily expenses and prepare weekly, monthly, or quarterly reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Experience: 2 to 3 years' experience as an Executive Assistant, Personal Assistant or similar role.

Qualifications: Bachelor's degree in business administration.

Purpose : To act as the point of contact among executives, employees, clients and other external partners by Managing information flow in a timely and accurate manner

Job Summary: The incumbent will contribute to the company by performing a variety of administrative tasks. Duties of the Executive Assistant include providing support to BU Directors, overseeing daily office needs and managing department’s general administrative activities.

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Plan meetings and take detailed minutes.
• Screen and direct phone calls and distribute correspondence
• Layout information for internal and external communication – memos, emails, presentations, reports.
• Organize and maintain the office filing system
• Update and maintain office policies and procedures.
• Oversee the performance of other clerical staff
• Ensure the office supplies are adequate through the and maintain records.
• Make travel and accommodation arrangements.
• Oversee daily expenses and prepare weekly, monthly, or quarterly reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Experience: 2 to 3 years’ experience as an Executive Assistant, Personal Assistant or similar role.

Qualifications: Bachelor’s degree in business administration.

The Company
The company is recognised as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions organisational design and performance improvement.

The Role
To provide comprehensive administrative, secretarial and organisational support to an allocated Partner within the Company;

Key Tasks and Responsibilities
Successfully manage a hectic and ever-evolving diary, proactively predicting when schedules are likely to change and making adjustments where necessary. Ensure all participants are fully informed of all changes. Re-scheduling complex meetings and travel itineraries at short notice.
Coordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Providing detailed travel itineraries and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time.
Prioritise and edit all incoming communication, composing responses or redirecting as appropriate, alerting where further action is required and prompting when due. Email, voicemail and telephone calls are used extensively to plan and manage the workload, and it may be necessary to screen all incoming communications, and proactively deal with questions and information requests.
Build and maintain co-operative relationships with clients and colleagues of all levels both internally and externally. Prudently handling confidential and highly sensitive information on a regular basis and acting as a discreet sounding board for the Partner, and other colleagues.
Proactively manage the Partner’s client development efforts, including building relationships to get to that important first meeting and beyond, coordinating preparatory meetings and lunches, dinners and events.
Proactively manage the Partner’s marketing activities, including assisting the Partner with their Personal Marketing Plans, liaising with the Marketing department.
Update the Bain client tracking database fully with all actions, events and updates, including regular updating of client contacts and activities.
Have the ability to create/amend PowerPoint presentation decks, for client presentations and internal meetings.
Assist with personal work as required
During regular communication updates provide overview on diary appointments, etc.; the managing of their “to do” lists and generally being proactive in thinking about what you can take on in order to leverage their time.
Be capable of organising small events
Collaborate with other Executive Assistants to provide phone coverage, work coverage and general team support
Reception coverage as needed and assigned
Flexibility, there may be a need for Partner to call EA outside office hours Manage expenses and timesheets on a monthly basis

Personal Attributes
Flexible and positive attitude
Team player
Proficient communication, organization and time management skills “Can Do!” mentality and positive attitude
Meticulously detail focused
Diplomatic, efficient and accurate, with excellent communication and listening skills Able to work on own initiative – and be proactive
Enthusiastic, dedicated, hard working
Pleasant and calm to work with, even when under pressure
An interest in the substance and commercial impact of Bain’s work Discreet and loyal
Professional approach at all times
Confident and friendly when communicating with people of all levels Ability to work independently and as an integral member of various teams Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
Strong customer service focus

Qualifications

Essential
School diploma or higher, Bachelors degree is not essential but preferred. Qualifications will be dependent on age and number of years experience A minimum of five years direct executive secretarial experience in either a multinational company, professional services firm or holding an executive level position within a bank (EVP or higher)
Excellent communication skills both verbally and written in English, French speaking is a bonus but not essential.
Computer literate; extensive prior experience and at an advanced level in using Microsoft Word, Outlook and the Intranet, and at an intermediate level using Excel and PowerPoint

Hours:
9am-6pm from Sunday to Thursday although flexibility is required on the hours worked

The Executive Assistant provides high-level administrative support to ensure the efficient operation of the GM’s office. The role involves handling confidential information, managing schedules, coordinating meetings, and facilitating communication between the GM and various stakeholders.

The Executive Assistant will also be responsible to work closely with vendors andinternal teams to plan and execute eventsand to make sure they run smoothly.

Skills

1. Bachelor’s Degree in Business Administration or any related field
2. Minimum 3 years of experience in a similar high-level administrative role
3. Documentation processes
4. Written and oral communication skills
5. Ability to multitask
6. Proficiency in Arabic and English

We’re looking for a highly capable, trustworthy, and proactive Assistant to the CEO to act as an extension of the leadership team. You’ll be stepping into strategic tasks, managing cross-functional projects, and ensuring nothing falls through the cracks in the CEO’s world. If you're highly organized, business-savvy, and comfortable taking initiative, this is your opportunity to work closely with top leadership and make a real impact.

Key Responsibilities :

• Act as the CEO’s right hand, managing their schedule, inbox, priorities, and key communications
• Attend internal and external meetings on behalf of the CEO; take notes, follow up on action items, and ensure deliverables are met
• Manage cross-departmental projects, timelines, and team alignment on company goals
• Handle high-level correspondence, internal memos, and confidential documents with discretion
• Oversee the flow of studio operations, helping ensure everything is on track and delivered without delay
• Assist with sourcing materials or handling day-to-day errands as needed
• Step into internal leadership support roles in the CEO’s absence
• Serve as the main point of contact for customers: taking orders, processing payments, responding to messages, and addressing concerns professionally
• Manage and update our Shopify store, keeping orders accurate and up to date
• Record all incoming orders and coordinate them with the workshop for production
• Communicate directly with tailors: manage schedules, track timelines, and ensure smooth workflow
• Schedule the employer’s calendar: meetings, appointments, and studio-related tasks
• Seek out industry connections and opportunities for pop-ups, exhibitions, and events

Requirements :

• Strong communication and organizational skills
• Confident with basic tech: Google Sheets, Shopify (training can be provided)
• Comfortable with customer interaction and follow-up
• Reliable, proactive, and detail-oriented
• Ability to manage time well and juggle multiple responsibilities

• Manages events and integrates team-based service to achieve a successful event.
• Familiarize with industry, events, and exhibitions.

Desired Skills & Experience

• Strong communication skills. Ideal candidate must have a minimum of 3 years’ experience.
• Experience in meeting & events.
• Ensure guest satisfaction and handle guest complaints.
• Coordinate & maintain good working relations with our clients and suppliers.

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• Manage and maintain the executive’s calendar, schedule meetings, and coordinate appointments and travel arrangements.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Draft, edit, and proofread emails, presentations, reports, and other business correspondence.
• Serve as a point of contact between the executive and internal/external stakeholders.
• Organize and coordinate executive meetings, including agenda preparation, minutes recording, and follow-up actions.
• Assist with project tracking, task management, and follow-ups on deadlines and deliverables.
• Maintain and organize digital and paper files, ensuring records are current and easily accessible.
• Liaise with departments to support cross-functional coordination and communication.
• Manage expense reports, reimbursements, and procurement requests on behalf of the executive.
  
  

• Manage and maintain the executive’s calendar, schedule meetings, and coordinate appointments and travel arrangements.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Draft, edit, and proofread emails, presentations, reports, and other business correspondence.
• Serve as a point of contact between the executive and internal/external stakeholders.
• Organize and coordinate executive meetings, including agenda preparation, minutes recording, and follow-up actions.
• Assist with project tracking, task management, and follow-ups on deadlines and deliverables.
• Maintain and organize digital and paper files, ensuring records are current and easily accessible.
• Liaise with departments to support cross-functional coordination and communication.
• Manage expense reports, reimbursements, and procurement requests on behalf of the executive.
  
  

• Bachelor’s degree in business administration, Management, or a related field (preferred).
• 2–5 years of proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.
• High level of discretion, integrity, and professionalism.
• Ability to adapt quickly, prioritize tasks, and work under pressure with minimal supervision.

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We're looking for an Executive Assistant to support the executive management of a clinic and consulting business. This role will coordinate and manage executive scheduling, prepare and organize important documents and strategic materials and plans, and support board meetings and the preparation of board materials. This role serves as the eyes and ears for the executive management, connecting organizations, projects, and critical business information to the Chairperson, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the operational and strategic priorities of the organisation.

The dynamic nature of this role requires that the ideal candidate have the ability to identify and anticipate the executive management's needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team. The individual needs to be able to deal with highly sensitive and confidential personnel and institutional information while exercising professionalism and discretion.

The role involves travel as needed with the Chairperson.

Additionally the candidate requires

- Excellent written and verbal communication skills

- Time-management skills

- Ability to pay attention to detail

- Organisation skills

- Ability to multitask

- Basic understanding of frequently used computer software and programs, such as Microsoft Office

- Interpersonal skill