43 Personal Assistant jobs in Qatar

Company Description

HIGH TOWN Decoration and Contracting W.L.L. is a premier construction and design firm located in Doha, Qatar, focusing on high-quality residential, commercial, and retail projects. Renowned for innovative design and meticulous project management, the company adheres to the highest industry standards. HIGH TOWN has a team of skilled professionals and strategic partnerships that ensure project delivery with exceptional quality. The firm is committed to sustainable practices and customer satisfaction, continuing to grow within Qatar's dynamic construction and design landscape.

Role Description

This is a full-time on-site role for a Personal Assistant, based in Doha, Qatar. The Personal Assistant will be responsible for providing comprehensive support to executives, managing diaries, and handling clerical tasks. Day-to-day tasks include scheduling meetings, coordinating travel arrangements, managing correspondence, and performing various administrative duties to ensure smooth operations.

Qualifications

• Skills in Personal Assistance and Executive Administrative Assistance
• Effective Communication skills and proficiency in Diary Management
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Proficiency in office software and tools
• Previous experience in a similar role is beneficial
• Bachelor's degree in Business Administration, Management, or a related field

Position Title:
Professional Personal Assistant

Location:
Doha, Qatar

Employment Type:
Full-time, Onsite

Salary Range:
QAR 4,500 – 5,000

Working Hours:
8 hours/day (with occasional overtime depending on tasks)

Transportation:
Company provided (negotiable)

About the Role

We are looking for a highly organized and professional
Personal Assistant
to support senior management. The ideal candidate will have excellent communication and customer service skills, previous experience in dealing with Qatari clients/management, and a proven ability to manage schedules, meetings, and confidential information with discretion.

Key Responsibilities

• Provide
  administrative and executive support
  to senior management, including managing schedules, calendars, and meetings.
• Handle
  travel arrangements, itineraries, and logistics
  .
• Prepare, proofread, and format correspondence, reports, and presentations.
• Maintain and organize confidential files and records.
• Communicate professionally with
  Qatari clients and management
  .
• Act as the first point of contact, ensuring excellent
  customer service and interpersonal communication
  .
• Coordinate office tasks, events, and follow-up on management instructions.
• Support management with any ad-hoc administrative or personal tasks.

Qualifications & Requirements

• Minimum
  2 years' experience
  as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Previous
  experience with Qatari clients/management is a must
  .
• Strong background in
  customer service
  with excellent interpersonal skills.
• Proficient in
  MS Office (Word, Excel, Outlook, PowerPoint)
  .
• Highly organized, detail-oriented, and discreet in handling confidential matters.
• Presentable, adaptable, and professional in multicultural environments.
• Transferable visa with valid QID.
• Can
  join immediately
  .

Key Responsibilities:

• Manage the General Manager's calendar by scheduling meetings, appointments, and events.
• Organize and prioritize emails, phone calls, and other correspondence for the General Manager.
• Prepare and edit documents, reports, presentations, and other materials as requested.
• Act as the first point of contact for internal and external communications on behalf of the General Manager.
• Maintains files, keep records, compile reports and process documents in a timely manner.
• Draft grammatically correct, accurate and complete final correspondence including letters, circulars and etc
• Keep the office stationery and monitor usage.
• Update and maintain office policies and procedures.
• Responding to complaints and requests for information and assistance, interpreting and explaining policies and procedures pertaining to internal inquiries of staff.
• Perform other duties or assignments as directed.

Job Type: Full-time

Job Title:

Personal Assistant (Executive Secretary) – Remote / Full-time – Doha, Qatar

Job Description:

Alfakhama Services – a business solutions and creative services company based in Doha – is hiring a Personal Assistant (Executive Secretary) to support management and daily operations remotely.

We are looking for a proactive, well-organized individual capable of handling communication, scheduling, and coordination across administrative and marketing tasks.

Responsibilities:

• Manage daily correspondence, phone calls, and online meetings.
• Respond professionally to emails and WhatsApp messages.
• Prepare and organize documents, reports, and presentations.
• Coordinate marketing, administrative, and client follow-up activities.
• Communicate with official and private entities as required.
• Maintain confidentiality and professionalism at all times.

Requirements:

• Excellent communication and organizational skills.
• Fluency in both Arabic and English (written and spoken).
• Strong computer literacy (Microsoft Office and Google Workspace).
• Ability to manage tasks independently and work remotely.
• Previous experience in executive or administrative support preferred.

Job Details:

• Location: Remote / Doha, Qatar
• Employment Type: Full-time
• Working Days: 6 days per week (flexible hours)
• Salary: To be discussed based on experience and skills
• Growth: Opportunities for career development and future training

How to Apply:

Please complete the online application form at:

نوع الوظيفة: دوام كامل, دوام جزئي, مؤقت, فترة تدريبية

مدة العقد: 12 شهر

الراتب المدفوع: QAR١٠٠٫٠٠ لكل شهر

Location

Doha, Qatar

Experience

1-3

Job Type

Outsourcing

Job Description

Job Purpose: 1-3 years of relevant experience

Education: Diploma in Business Administration, or any Required related field

Skills:

• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of using HRIS (e.g., Success Factors).
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.

Key Responsibilities:

• Prepare documents, forms, applications etc. based on requests received by Departments.
• Read and analyse incoming e-mails, faxes, memos, Invoices, submissions, and reports to determine their significance and plan their distribution and action.
• Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spreadsheets.
• Screen telephone calls, letters, and/or visitors, answer routine questions, and provide information, when possible. Route or answer routine correspondence not requiring Superintendent's attention.
• Request stationery and office supplies inventory and distribution for the Section Prepare reports on attendance, leaves and work schedules.
• Collect all required documents from the Department employees to apply for gate pass issuance.
• Manage all manual approvals as requested and Arrange plant visit for our Stakeholders.
• Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services.

Job Description

We are looking for a qualified Personal Assistant to provide high-level administrative support and ensure smooth coordination for senior management. The role involves managing schedules, handling correspondence, and supporting day-to-day operations with professionalism and efficiency.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management
• Handle correspondence, documentation, and meeting preparation
• Provide administrative support and maintain organized filing systems
• Coordinate travel arrangements, logistics, and event planning as required
• Ensure confidentiality and discretion in handling sensitive information
• Assist in task prioritization and follow-ups to support management objectives

Skills

• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite and scheduling tools
• Excellent English communication skills (Arabic is an advantage)
• Problem-solving mindset with the ability to work under pressure
• Professional demeanor and strong interpersonal skills

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (Diploma also acceptable)
• 1–3 years of experience in administrative support or assisting senior management
• Prior experience in similar outsourced roles preferred
• This role is based in Qatar
• Candidates available for immediate joining will be given preference

Job ID: VG

Reports to: Headteacher

About the Role:

Sherborne Qatar is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and secretarial support to the Headteacher and senior staff. This role is pivotal in ensuring smooth day-to-day operations and maintaining excellent communication across the school community.

Key Responsibilities:

• Act as the first point of contact for the Headteacher.
• Manage diaries, schedule meetings, and organize appointments.
• Screen calls, handle correspondence, and draft communications.
• Take minutes, prepare reports, and compile briefings.
• Conduct research and maintain office systems.
• Arrange travel and accommodation for the Headteacher.
• Provide secretarial support to senior staff and assist with marketing materials.
• Deputize for the Receptionist when required.
• Support administrative tasks as needed.

What We're Looking For:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in MS Office and administrative systems.
• Ability to maintain confidentiality and professionalism.
• Previous experience in a similar role is desirable.

Why Join Us?

At Sherborne Qatar, we value professionalism, collaboration, and a commitment to excellence. You will be part of a supportive team dedicated to providing outstanding education and service to our pupils and parents.

Job Type: Full-time

We're Hiring: Executive Personal Assistant to the Chief Finance Officer

We are looking for a
highly mature and accountable Executive Personal Assistant
to support our Chief Founder. This is a dynamic and demanding role that requires someone with exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities.

Key Qualities We're Seeking:

• Proven experience supporting C-level executives
• Strong proficiency in
  Excel
  , scheduling, and coordination
• Ability to consolidate information and manage multiple tasks seamlessly
• High sense of
  ownership
  ,
  commitment
  , and
  professional maturity
• Willingness to go the extra mile and adapt to evolving needs

Working Days
: 5 days a week

Salary
: QAR 6,500 full package

This role is ideal for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact through executive support.

If you or someone you know fits this profile, please reach out or apply directly. We'd love to connect

Location

Doha, Qatar

Experience

7

Job Type

Recruitment

Job Description

Job Title:

Executive PA to the Chairman

Division:

Head Office

Job Group:

Operations / Support / Management

Department:

Chairman Office

Reports to:

Chairman

Knowledge, Skills & Abilities:

• Time Management

• Office Equipment

• Reservations

• Well-organized

• Attention to Detail

• Decision Making

Essential Duties and Responsibilities:

Schedule and coordinate meetings, appointments, and travel arrangements for the Chairman.

Anticipate scheduling conflicts and proactively resolve them to optimize the Chairman's time.

Manage and screen incoming calls, emails, and other correspondence.

Draft, edit documents, letters, and presentation on behalf of the Chairman.

Arrange domestic and international travel, including flights, visa application, hotel accommodation, and ground transportation for the Chairman.

Prepare detailed itineraries and ensure travel plans are aligned with the Chairman's schedule.

Prepare meeting agendas, documents, and presentations.

Attending meetings takes accurate minutes and distributes follow up action items.

Organize and maintain confidential files and documents.

Conduct research and compile information as needed.

Assist in planning and coordinating events, conferences, and special projects on behalf of the Chairman.

Track and reconcile expenses, ensuring accuracy and compliance with company policy.

Interact professionally with clients, partners and other stakeholders on behalf of the Chairman.

Provides high level of support and assistance to the Chairman.

Maintain Chairman's daily, weekly, and monthly agenda.

Handle confidential documents ensuring they remain secure.

Maintain electronic, paper records ensuring information is organized and easily accessible.

To follow up on Chairman's directives to employees.

Ensure Sheikh has and driver waiting for him whenever he returns to Doha.

Review submission of requested tasks to the Chairman, ensuring the required tasks have been carried out.

Prepare a summary of daily events of the Chairman.

Raise any outstanding or significant matters to the Chairman as soon as possible.

Complete diary management for both business and personal matters.

Perform administrative support, such as filing correspondence, minutes of meetings, report preparation and presentations.

Receive, screen visitors, telephone calls and correspondence; respond to the general inquiries.

Organize/Provide support for functions including meetings, conferences and other special events.

Communicate with external parties within the group entities as directed.

Other reasonable tasks as assigned by the Chairman.

Oversee household staff to ensure they perform effectively in their assigned roles.

Manage the staff of the Chairman (drivers, trainers) to ensure they carried out their assigned tasks.

Liasing with business associates for business deals and other activities.

Support and facilitate the completion of regular reports.

Instructing and assisting tasks to the team for the Chairman's requirements.

Must vigilantly check each document being submitted for Chairman's signature. You will be asked about the document, so you need to have precise knowledge, otherwise do not present it to the Chairman until you have the full knowledge.

Restaurant or social reservations – make sure the tables are booked, parking is arranged, the staff are aware of Sheikh's visit, guests (if any) have parking arrangements.

Appointments – appointments are confirmed by calling ahead to confirm, Sheikh has the right details with him, parking is arranged, staff are aware of his visit.

Make sure Sheikh's travel arrangements are confirmed including visas, travel companions etc. Check at the time of booking, and again at least 48 hours before his travel. Oversee and follow up with visas and travel arrangements of anyone travelling with him.

Manage Raisa (Assistant) to ensure she arrives on time and carries out the tasks she has been assigned to her. She must submit a weekly report and review the progress being made, addressing any areas where progress has not been made. This also falls under your responsibility as part of the domestic staff – Raisa is simply carrying out the tasks, but you must ensure the appropriate progress is being made. I am happy to review this with you weekly. Call for the report to be sent to you by Sunday morning of every week.

Key Objectives

Reduce costs and research opportunities to find more inexpensive sources of materials and discounts for travel arrangements.

Ensuring sensitive data is protected.

Tasks completed by the specific time frame.

Education, Skills and/or Work Experience:

Degree in business administration or related field.

Minimum of 7 years' experience working directly with Chairman or CEO. Proven experience working as a personal executive assistant.

Experience and interest in internal and external communications, and relationship development

Proficient in Microsoft Office (Outlook, Word, Excel, Access and Power Point)

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Demonstrate proactive approaches with strong decision-making capability and ability to work independently

Expert level written and verbal communication skills and proven ability to handle confidential information with discretion.

Ability to achieve high-performance goals and meet deadlines in a fast-paced environment

This job description reflects the assignment of essential functions and nothing herein restricts the management's right to assign or reassign duties and responsibilities to this job at any time.

Skills

Proactive, Outlook, Verbal Communication Skill, Time Management, Verbal Communication Skills, Visio, Attention To Detail, Administrative Support, Compliance, Microsoft Office, Organizational Skills, Excel, Communication Skill, Written And Verbal Communication, Organizational Skill, Decision Making, Work Independently